When you're working in a team, not being able to share and delegate tasks can become an issue pretty quickly.
Google Tasks currently cannot be shared like, for example, Google Docs can. While the Google Tasks integration with Gmail is great for those that already spend a lot of their time in the Google ecosystem, teams quickly bump into its limited functionality. If you don't set a specific time but do set a date, you'll get a notification at 9 am on that day.ĥ Advanced Tips to Manage Projects in Gmail If you have set a specific time for your reminders-turned-tasks, you'll still get a notification at that time just like you would have when that task was still a reminder. It's thus best to only create Tasks going forward so you always have all of your to-dos in one view. If you add new reminders or change existing ones, these new reminders won't be synced with Tasks and neither will your edits. Note that this is a one-time copying over. In the Google Tasks side panel, click the three dots to open the overflow menu and select "Copy reminders to Tasks". To avoid needing to switch between different views, you can copy all of your existing reminders to your Google Tasks list. There's a good chance you're also using your Google Calendar Reminders to remind you of things you need to do.
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It's particularly helpful if you want a quick overview of your to-dos at the start of your day or if you quickly want to scroll to a certain day to see if you are free for lunch then. This view also indicates where in your day you are at that moment. In Google Calendar, it's possible to switch to Schedule View to get a clean list of your meetings and tasks for the day. Switch To Schedule View for a List of Meetings and Tasks
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switch between Google Tasks and Gmail: CMD+Alt+ on Mac and Ctrl+Alt+ on WindowsĤ.
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You can find a full list of shortcuts by pressing Command + / on Mac and Ctrl + / on Windows. Google Tasks easily lets you drag emails into your Google Task list and move tasks with the drag and drop feature, but managing your to-do list in Google can be even quicker if you learn some of the specific Google Task keyboard shortcuts. That means that if you have something that needs to be done every Monday and Wednesday, you'll need to create the same recurring task twice: once for Mondays, and once for Wednesdays.
Unfortunately, Google Tasks does not yet have the option to set a custom interval for tasks like you can do for Events in Google Calendar. A new calendar view appears in which you can select "Repeat" and set whether you want the task to be repeated every day, week, month, or year. To create a recurring Google Task, create a new task like you usually would and then click the "Add date/time" option.
That way, you don't risk forgetting about them nor do you need to take the time to schedule them in repeatedly. When there are things your team needs to do on a recurring basis, you can create them as recurring Google Tasks.
You can color-code per type of task, per priority, per project the tasks belong to, per team that should execute the task, … Whichever way makes most sense to you. Just like Events in Google Calendar, when you create a task, you can color-code your Google Tasks to create a visual representation of what kinds of tasks need to be taken care of. 5 Tips to Increase Team Productivity with Google Task Managementīelow, we share some examples of how you and your team members can use Tasks to work more efficiently and become a Gmail power user. You also have this option on mobile by opening the options menu/three dots and selecting "Add to tasks". In Gmail, you can easily turn an email into a task by clicking the "Add to tasks" icon and editing the task's details.
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